Registration Guidelines

Registration Guidelines

All participants must Create an Account and register via the Online Registration Form.  Please read the instructions below carefully. Please also consider using a personal email account if your work email is connected to an institute with high security and privacy settings as email may be transferred to junk folders.

Each participant will receive a Registration number by email after submitting the Online Registration Form.  The preferred method of payment is by online card payment. As for payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details




Early Registration
Until 31 March 2022

Standard Registration
From 1 April 2022

Regular Fee

250 EUR

350 EUR

Student Fee*

150 EUR

250 EUR

Accompanying Person

100 EUR

100 EUR

All above fees include local VAT 21%.

*Student fee is only available after providing a proof of student status/ISIC card

All registration deadlines are based on the end of the global day for the date noted. Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the latter fee will be automatically applied.

Unpaid or partially paid registrations will not be considered as valid until paid in full.

Registration Fees Include:

  • Access to all scientific sessions, the poster area and the Exhibition
  • Coffee breaks during conference days
  • Attendance to the Welcome Reception
Accompanying Person Registration Fee Include:
  • Coffee breaks during conference days
  • Attendance to the Welcome Reception

Social Events

All participants are welcome to register for the following events via the Online Registration Form, in order to be able to attend.

Conference Dinner
• Thursday, 16 June 2022
• Time: 19:00
• Tickets: 50 EUR
Guided Tour
• Saturday, 18 June 2022
• Time: full day tours
• Tickets: 50 EUR – Tour A (Culture and History), 50 EUR – Tour B (Archaeology and Nature)
More information on social socials are availabe HERE

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with a unique email address. When registering more than ten participants under one company identity/invoice, please Contact the Secretariat to determine the preferred invoicing setting.



Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, click here Online Registration Form.


Registration for Sponsors and Exhibitors

Please contact the IWGP Sponsorship and Exhibition Manager directly:



Payment Details

Registration fees are collected on behalf of IGWP by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.

All fees are to be paid in EUR (€), free of all bank charges. However, please confirm with your bank as to any possible charges from their side.


Online Payment by Credit/Debit Card

The preferred method of payment is payment by card online via our secure payment gateway:

WORLDLINE - Payment Solution Saferpay

Online payments service provider -WORDLINE.

Accepted Credit / Debit Cards

In the unlikely event of a rejected on-line credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.


By Bank Transfer

To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (Name, Registration Number) cannot be easily identified and may not be valid.

Payment by bank transfer is available until 30 May 2022. After this date, all payments can only be done by credit/debit card.


CZECH-IN s.r.o.

Beneficiary address

5. května 65, CZ-14021 Prague 4, Czech Republic


KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic

Account number







Name, Surname and Registration number


Final Invoice

The Final invoice can be downloaded from the Online Portal three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact us



Visa invitation letter can be downloaded from the Online Registration Portal,
after the registration is confirmed and paid in full. If you need assistance with the Visa invitation letter, please contact the Conference Secretariat."​


Cancellation Policy

  • Until 12 April 2022 – 50 EUR administrative fee will be deducted from all refunds
  • From 13 April 2022 until 12 May 2022 – 50 % of the fee will be refunded
  • From 13 May 2022 no refund can be processed


General Cancellation Conditions

  • All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone
  • Requests for refunds made after 14 May 2021 will not be considered
  • For any change of name, a fee of 20 EUR will be charged



The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.


Cancellation or Modification of the Meeting Due to Force Majeure

In the event of a force majeure situation, CZECH-IN s.r.o. reserves the right to alter or cancel the Meeting without prior notice, including any change of the time and/or venue of the meeting. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN s.r.o. which prevents or impedes the realization of the meeting. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism.


Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is fully GDPR compliant.

Feel free to contact us with any questions in regarding to the Privacy Policy, Data Protection and GDPR in general by email or phone +420261174301


Contact Information

For any questions you may have in relating to registration please don’t hesitate to contact the IWGP Secretariat on